A step-by-step overview of how ourclubsale.com supports a bring-and-buy event from beginning to end.
The club admin creates the event on ourclubsale.com — date, location, categories, and commission rates.
Vendors with an ourclubsale.com account apply to participate. The club reviews and confirms their place.
Vendors submit their item lists ahead of the deadline. The platform validates the data and generates barcoded labels.
Vendors print their labels at home and attach them to their items ahead of the event day.
Vendors arrive and check in. The system records exactly what items they've brought. Both parties confirm the list.
Items are laid out for buyers. Labels already on the items — no last-minute writing or matching.
When a buyer wants to purchase, the volunteer scans the barcode. The sale is recorded and attributed to the correct vendor instantly.
When the event wraps up, unsold items are noted and collected. The system's record of what sold is complete.
The platform calculates each vendor's total sales, applies their commission rate, and produces a payout figure.
The treasurer reviews a clear summary of the event — total sales, commission retained, and what each vendor is owed.
Vendors receive a summary of their results — what sold, at what price, and what they'll receive — without the club having to produce this manually.
Everything is retained for future reference — useful for dispute resolution, club records, and planning future events.
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