About — ourclubsale.com

The problem

The same headaches, every single event.

Bring-and-buy sales are a great part of club life. The admin that surrounds them is not.

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Item tracking that doesn't scale

Handwritten lists, emailed spreadsheets, and items that turn up on the day with no paperwork. Working out what a vendor actually submitted versus what appeared on the table is a manual headache before the event has even started.

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Sale day chaos

When someone buys an item, can you quickly tell which vendor it belongs to? Without a proper system, every transaction is a best guess. Handwritten receipts pile up, queues form, labels fall off, and by the end of the day nobody's quite sure what happened.

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The post-event reconciliation nightmare

Someone, usually the treasurer, has to sit down after the event and work out what each vendor sold, what commission the club keeps, and what every person is owed. In a spreadsheet. By hand. It takes hours, and errors creep in.

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Vendors kept in the dark

A vendor drops off ten items and goes home. They have no idea what sold, what came back unsold, or what they're owed, until the club finds the time to tell them, days or weeks later. Not a great experience for people who keep coming back.

The solution

A platform built for exactly this job.

ourclubsale.com covers the full lifecycle of a bring-and-buy event.

From the moment a vendor registers, through item submission and barcode label generation, to sale-day point of sale and automatic reconciliation afterwards. Everything is tracked, everything is accounted for, and the manual work drops dramatically.

We're not a general-purpose tool that's been adapted for this job. We built ourclubsale.com specifically for clubs that run these events, having run them ourselves.

Vendors submit items in advance — the system handles labelling
Barcode scanning links every sale back to its vendor instantly
Commission and payout calculations happen automatically
The club gets a clean reconciliation report at the end
Vendors can be informed of their results without manual effort
One vendor account works across any participating club
Bugs and feature requests go straight to a real person, not a queue

Who it's for

Built for two groups.

🏛️ Clubs and their committees

Model railway clubs, antique societies, hobby groups, collectors' associations — any club that runs a second-hand sale or bring-and-buy event where vendors pay commission on their sales.

See what it means for your club →

🛍️ Vendors who sell at events

Collectors and traders who attend multiple clubs throughout the year. Rather than filling in a new registration form for every event, one ourclubsale.com account travels with you.

See what it means for vendors →

Running a bring-and-buy event is harder than it should be.